All manual actions taking place during the actual recording should be fixed in check lists. For instance you might use a check list for the technical setup of the recording devices, another check list for the recording procedure itself and a third one for all the activities after the last recording e.g.: backups, cleanup of disk space etc.
Design your check lists before the pre-test (see next section) and let other members of your staff test them for consistency and comprehensibility. Keep copies of the check lists for the final documentation of the speech corpus.